Endodontic Practice Software

Have an endodontic office? Dental EMR has got your back! We are more than just your typical software company, we are something more than that. We turn your problems into ours with our turnkey solutions. Our mutual goal is to help you save time and money and help reduce the stresses of the daily workflows for you and your staff. How do we do this for you?

We help your endodontic practice from its inception to ordering dental supplies, your equipment needs, building your referral base, to handling your appointments and processing billing and insurance claims. You name it, we have you covered with our all-inclusive white glove service. We will prove to you that why endodontists are turning to us to save them both time and money and increase their products within their endodontic practice with our dental practice management solutions.

‘Dental EMR’ to showcase Cloud-Based Endodontic Dental Practice Management Software at AAE 2017

Are you interested in finding out how you can take your Endodontic dental practice to the next level with “Dental EMR” with our practice management software and solutions? Our team will be ready to assist at the American Association of Endodontists (AAE) hosted in New Orleans from April 26-29. Come say hello to us at Booth #350!!!

Dental Practice Management Software – User Access and Activity Log

How secure is your Endodontic or Oral Surgery practice? DentalEMR’s activity logs help you ensure your dental practice is compliant while giving you peace of mind. We’re constantly searching for ways to bring value to your dental practice and security is paramount.

Here’s a good article which covers why user access log is required and important for any dental practice.

User Roles and Privileges in Dental EMR

There are seven possible roles a team-member within your practice can have on a Dental EMR . Each with their own level of permissions for available actions and access to data. The Administrating Provider will have the luxury of creating and assigning these roles to its practice members:

  • Administrating Provider Owners control the highest-level security and administrative settings: adding users, deactivating or deleting users, grant additional Administrating Provider roles to other partners, configuring insurance plans, payments and billing, etc. The Administrating Provider is automatically assigned the person who created the account and went through the setup wizard.
  • Office Manager – This role has permissions to do everything an Administrating Provider can do, except they cannot create prescriptions and has cannot add/manage/delete users.
  • Associate Provider — ­Everything an office manager can do except they do not have access to the fee schedule/insurance plans.
  • Provider — Gives access to scheduling and charts. A provider does not have access to any billing, financial or accounting aspects.
  • Receptionist — Does everything a scheduler can do. What is unique is that a receptionist will have access to accounting within Dental EMR.
  • Scheduler – Access to appointment book, updating patient information and referrals. They are able to change treatment status so it can be marked for billing. They also have access to handling insurance claims. They are NOT able to see or do major accounting or financial related matters.
  • Assistant – An assistant can do scheduling, update patient information and do all facets of patient charting. They will be able to see the billing and insurance aspects of the patient, though they will not have any access to making any changes to billing or insurance related matters. An assistant does not have access to the overall finances and performance of the practice.

 

MAIN MENU

Administrating Provider Office Manager Provider Associate Provider Receptionist Scheduler Assistant
Schedule                                                                                     
Charts                                                                                    
Accounting                                                                                       
Referrals Received                                                                                       
Referrals Sent                                                                                      
Insurance                                                                                      
Analytics                                                                                         

 

SCHEDULE

Administrating Provider Office Manager Provider Associate Provider Receptionist Scheduler Assistant
Appointment – Create                                                                               
Appointment – Move                                                                               
Appointment – Edit                                                                               
Appointment – Delete                                                                               
Send Pt Reminders                                                                              

 

CHARTS

Administrating Provider Office Manager Provider Associate Provider Receptionist Scheduler Assistant
Update Patient Info                                                                              
Add Insurance Plan to Patient                                                                                 
Creating an Encounter                                                                                    
Deleting an Encounter                                                                                     
Editing Chart Note                                                                                    
Adding Xray                                                                                    
Deleting Xray                                                                                    
Adding Prescriptions                                                                                     
Editing Prescriptions                                                                                     
Deleting Prescriptions                                                                                     
Adding Treatments                                                                                    
Editing Treatments                                                                                    
Deleting Treatments                                                                                    
Add Consent Forms                                                                                    
Delete Consent Forms                                                                                    
Adding Files                                                                                    
Delete Files                                                                                     

•indicates that after clearing/posting date will lock permission

 

BILLING & ACCOUNTING

Administrating Provider Office Manager Provider Associate Provider Receptionist Scheduler Assistant
See Billing Tab in Patient Chart                                                                                  
Generate New Invoice                                                                                     
Make Payments                                                                                     
Make Adjustments in Accounting Ledger                                                                                       

 

INSURANCE

Administrating Provider Office Manager Provider Associate Provider Receptionist Scheduler Assistant
Insurance Tab – See Active Claims                                                                     
Insurance Tab – Create Claim                                                                        
Insurance Tab – Apply Remittance                                                                        

 

REFERRAL CENTER

Administrating Provider Office Manager Provider Associate Provider Receptionist Scheduler Assistant
Referrals – Visualize                                                                                    
Referrals – Import                                                                                     
Referral – Send Report                                                                                    

 

ANALYTICS

Administrating Provider Office Manager Provider Associate Provider Receptionist Scheduler Assistant
See/Run Analytics                                                                                             

 

SETTINGS – USER ACCOUNT

Administrating Provider Office Manager Provider Provider Receptionist Scheduler Assistant
Change Their Password                                                                            
Enable 2 Step Authentication                                                                             
Update Security Questions                                                                             

 

SETTINGS – PRACTICE

Administrating Provider Office Manager Provider Associate Provider Receptionist Scheduler Assistant
Add/Change Chairs                                                                                             
Users – Add                                                                                             
Users – Edit                                                                                             
Users – Delete                                                                                             
Medical Alerts – Update                                                                                             

 

SETTINGS – ACCOUNTING AND BILLING

Administrating Provider Office Manager Provider Associate Provider Receptionist Scheduler Assistant
Update Billing Format                                                                                         
Add Fee Schedule                                                                                        
Edit Fee Schedule                                                                                        
Delete Fee Schedule                                                                                        
Add Insurance Plan                                                                                        
Edit Insurance Plan                                                                                        
Delete Insurance Plan                                                                                        
Associate Providers with Insurance Plans                                                                                        

 

SETTINGS – TEMPLATES

Administrating Provider Office Manager Provider Associate Provider Receptionist Scheduler Assistant
Message Templates – Add                                                                                                 
Message Templates – Edit                                                                                                
Message Templates – Delete                                                                                                
Encounter Templates – Add                                                                                             
Encounter Templates – Edit                                                                                            
Encounter Templates – Delete                                                                                                 
Prescription Templates – Add                                                                                                 
Prescription Templates – Edit                                                                                                 
Prescription Templates – Delete                                                                                                
Consent Form – Add                                                                                             
Consent Form – Delete                                                                                             

 

Setting up security for “Dental EMR” program will help protect patient data and track user access. This is an important component of a security plan as well as a requirement for HIPAA compliancy.
•Every person who uses “Dental EMR” should have a unique user name and password for logging on.
•Every user will be assigned to a role that will have specific access and permissions rights.

We also have other security safeguards implemented such as automatic logoff when idling, lock screen as well as 2-step authentication.

Increase your Referrals with our Referral Center

We’ve been asked by several of our clients what the Dental EMR team is working on next… the answer: Referral Center with Reports! Digital radiographs and patient information can be easily exchanged between your referrals (general dentists) and your office in seconds which improves communication and increases your referrals, productivity and your revenue.

dental_practice_management_software_referral_referring_center

Is it time for the cloud to come to your practice?

Check out this recent article in “Dental Economics” about why your practice should go “cloud”. Here is the link: Web-based Dental Practice Management Software

“Dental EMR” is entirely web-based which means you can securely access your office anytime, anywhere and from any device.  By being on the cloud, you’ll never ever again have to worry about backups; or spending money on equipment upgrades, networking, updating your systems, or on IT.  In turn, you gets to save lots of money, eliminate headaches, save time and be more productive!  It’s quick, fast and easy to take advantage of all the perks of “Dental EMR”!  If you want to learn more about how your new or existing office can benefit, set up a FREE consult at https://calendly.com/dentalemr/free-consult  and we’ll go over all the ways your new/current office can save money and boost your dental office income.

New Mandate Extending Dental Patient Record Storage to 6 Years!

For those dental practices who store patient charts through a practice management software (that is server-based) or still the old-fashioned way in cabinets, a new rule was passed today in Washington State which requires offices to retain records from 5 years to 6 years. More and more states are requiring longer retention of patient records so it is important for your practice to stay ahead of the curve.

What does this all mean for your dental office that is still using paper charts or using an existing server-based dental practice management software?  This new mandate will require you to expand your storage space. But more importantly, if you are using another practice management software tool, then this precipitates to having to purchase bigger storage devices, maintaining larger backups and more liability for keeping records for longer periods. So even as your state may start enforcing longer retention of patient records, the beauty of “Dental EMR” is that since it is uniquely a “cloud-based” system, you won’t have to worry about a thing since we handle all your storage and backups for you at no additional cost. This ultimately saves you time, money and headaches! This is one of many reasons why many dentists feel that “Dental EMR” is worth every penny

 

WA State Rule